Page 4 - JRCERT Peer 2 Peer Newsletters

SITE VISIT MODIFICATIONS

Due to the pandemic, the JRCERT realizes that many clinical facilities have experienced
limited staffing. Due to the work shortages, at times it is difficult for clinical preceptors to
travel to the sponsoring institution for interview sessions. The JRCERT finds it acceptable to
perform virtual interviews for these individuals. JRCERT Policy 11.600, Policy Statement
11.610 permits hybrid site visits due to catastrophic events; however, the JRCERT must
approve them.

DISTANCE EDUCATION (DE) EXEMPTIONS
CONCLUDES

In Spring of 2020, the United States Department of Education enabled accreditors to permit
programs to utilize DE as an alternative learning without prior approval in response to the
COVID-19 pandemic. Effective September 6, 2022, the JRCERT no longer permits programs
to utilize Distance Education (DE) of four or more courses without prior approval.
The JRCERT defines distance education/delivery as an educational process characterized by
the separation, in time or place, between instructor and students, which could be either
synchronous or asynchronous.
Programs that utilize alternative learning methods, such as DE, or utilize other
accommodations, must have a recognized distance education track. The recognition of a
distance education track qualifies as a substantive change. Please note that substantive
changes must be approved by the JRCERT Board of Directors prior to implementation.
Additionally, consistent with JRCERT Policy 11.400, Procedure 11.407G, if a program
transitions to distance delivery of 100% of its radiologic science didactic courses, the
continuing application process will be expedited, which includes submission of a self-study
report and on-site review.

RENTAL CARS

Rental cars not provided by the program must be approved by the JRCERT. The site visitor
will be responsible for pre-payment of the vehicle. The JRCERT will reimburse upon
submission of the site visitor expense voucher and receipt.

ELECTRONIC REIMBURSEMENT

As a reminder, detailed receipts for all expenses claimed must be submitted with the expense
voucher within 14 days of the site visit. Please email the voucher and copies of all receipts to
mail@jrcert.org.
Reimbursements are made electronically, with payments deposited directly into a bank
account. All site visitors are required to create a secure and at no-cost Bill.com account. If you
have not had the opportunity to set up an account, a step-by-step guide will be provided to
you following your next site visit assignment.
SHARED CLINICAL SETTINGS

Regardless of the number of programs utilizing a clinical facility, programs must always
assure that there are adequate human and physical resources to support the number of
students assigned.

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