Page 4 - JRCERT Pulse Newsletters

Self-Study Complete! Now What?
Site Visits are scheduled as either
Monday - Tuesday or Thursday - The JRCERT identifies an appropriately qualified site visit team and schedules the site visit.
Fridays visits.
The size of the program and/or
the number of clinical settings
determine if a 2-person or 3-
person team is needed.
Transportation of the site visitors,
to and from the airport, is
arranged by the program.
2 2
Expectations for a Successful Site Visit
The continuing accreditation process requires the submission of a self-study report to the
JRCERT; the program will receive correspondence that identifies the due date of the self-study
and the anticipated site visit date. Once the self-study is submitted to the JRCERT through the
accreditation management system, the self-study is reviewed by professional staff.
Following the staff review, the program may be asked to provide additional information. Once
the office has all the necessary information, our Accreditation Services Team will contact the
program to schedule the upcoming site visit. The program will be asked to complete a Site Visit
Scheduling Form. This form gathers information related to the program’s clinical settings,
nearby airports, and requests the program to provide potential site visit dates within a
specified time period. It is important to note that the JRCERT conducts two-day site visits that
are scheduled for either a Monday/Tuesday or a Thursday/Friday visit.
Significant consideration is given in selecting the team, and the JRCERT ensures there are no
real or perceived conflicts of interest. The program will have an opportunity to approve or deny
the identified team for any reason. Once the program accepts the team, an assignment letter is
sent to the program and the site visit team identifying the specifications of the site visit.
The site visit team chair and the program director will be responsible for creating the agenda
for the site visit. The program will provide the site visit team with a list of program officials,
faculty, and instructors and identify which of the individuals will be available during the site
visit. Arrangements can be made at this time to accommodate individuals that may need to
meet virtually if an in-person visit is not possible. The program must assure that
representatives from the sponsoring institution (i.e., administration, student services, academic
advisors), clinical settings (i.e., clinical preceptors, radiology administrators), and all currently
enrolled students of the program are available for interviews with the team. The Site Visit
Agenda Templates can be found here: https://wordpress-1182231-4152295.cloudwaysapps.com/site-visitor-forms/.
You may wish to consider the following when preparing for the site visit to ensure all necessary
resources are available to the site visit team: transportation to and from the airport,
transportation to the clinical settings, a private workspace for the team, Wi-Fi access, and
availability for working lunches. The program/sponsoring institution is also responsible for
booking and providing hotel rooms with Wi-Fi access for the site visitors. Each site visitor
requires their own separate room, and if a third night is necessary due to flight schedules, the
additional night is also the responsibility of the program/sponsoring institution. The JRCERT
also has a published Site Visit Checklist to help assure all parties have a clear understanding of
the expectations of a successful site visit.
You can expect highly professional and appropriately credentialed fellow educators to perform
a peer review of the program. The site visitors are
there to access compliance of the program with the
JRCERT Standards for Accredited Educational
Programs. Site visitors are held to high ethical
principles and conduct site visits in a fair and
unbiased manner. The site visit concludes with an
exit summation with the program and administration
that summarizes the program’s strengths, areas of
programmatic improvement, and any objectives of
non-compliance. The official Report of Findings (ROF) The sponsoring institution’s CEO/
is generated by professional staff and emailed to the President must sign off on the
program within 90 days. program’s response to the
Report of Findings.
All programs, including those with no citations in the
ROF, have six weeks to respond to the ROF through the
accreditation management system. Once the program responds through the system, an email
will be sent to the CEO/President for an electronic signature. The program is then scheduled for
consideration at the next available Board meeting. Programs are notified via email of the
Board’s accreditation decision.