Site Visitor/Apprentice Expenses & Reimbursement (90.100)

Policy Statements

The Joint Review Committee on Education in Radiologic Technology (JRCERT):

90.101 reimburses site visitors/apprentices for appropriate expenses incurred in the conduct of any site visit.
90.102 requires that site visitors/apprentices use the JRCERT designated travel agency.
90.103 provides site visitors/apprentices with travel/accident insurance coverage when acting on behalf of the JRCERT.
90.104 requires that each site visitor and apprentice submit a JRCERT Site Visitor Expense Voucher.

Procedures

The Joint Review Committee on Education in Radiologic Technology (JRCERT):

90.101A requires that the Site Visitor Expense Voucher, with receipts, be submitted for reimbursement within thirty (30) days of the site visit according to the following criteria:
 

i.   airfare limited to the lowest practical round-trip coach rate;

ii.  reimburses travel by personal car to the equivalent of the lowest
    practical round-trip coach rate;

iii. requires prior approval for rental car use and may reimburse if:

     a.  sponsor/program is unable to provide transportation to site      

     b.  lower cost transportation is unavailable 

     c.  multiple site visitors/apprentices are traveling together to and from site 

     d.  commercial travel is unavailable or is available only at times which would
         result in additional expenditures, e.g., meal costs;

iv. reimburses meals based on reasonable and customary rates for the
    sponsor/program being visited;

v.  does not reimburse for alcoholic beverages, movies and other entertainment
    costs.

90.101B reimburses site visitors/apprentices promptly upon receipt of the Report of Site Visit Team Findings, Site Visit Expense Voucher and completed performance evaluations from all team members.
90.101C investigates excessive expenses.
90.101D requires justification for reimbursement of costs incurred by changes in arrangements by a site visitor/apprentice after ticketing.
90.101E may invoice a site visitor/apprentice for non-reimbursable travel expenses.
90.102A requires the site visitor/apprentice to confirm travel dates and arrangements with the travel agency prior to ticketing, to check ticket accuracy immediately upon receipt and to report errors to the travel agency immediately.
90.102B requires unused tickets to be returned to the JRCERT office promptly.

Adopted by the Joint Review Committee on Education in Radiologic Technology:  04/04
Revised: 04/15