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Requirements for Sponsors of Accredited Programs

Policy Statements

The Joint Review Committee on Education in Radiologic Technology (JRCERT):

11.401 requires that sponsors of radiologic sciences educational programs, be accredited by an agency recognized by the United States Department of Education or the Council for Higher Education Accreditation or equivalent.
11.402 permits sponsorship of an accredited program by a consortium of two or more academic or clinical institutions.
11.403

allows two (2) or more JRCERT-accredited programs to form a consortium.

11.404 permits transfer of program sponsorship from one sponsor to another, in accordance with established procedures, and requires JRCERT approval prior to such transfer.
11.405 requires accredited programs to comply with relevant accreditation standards, and policies and practices relating to the accreditation process.
11.406 defines advanced placement student as an individual who meets the criteria listed below:
 
  • graduated from an educational program in radiography, radiation therapy, medical dosimetry, or magnetic resonance;
  • is currently not certified; and
  • enrolls in an educational program to supplement previous education in order to become eligible to attain certification.
11.407 defines a transfer student as an individual who meets the criteria listed below:
 
  • has not graduated from an educational program in radiography, radiation therapy, medical dosimetry, or magnetic resonance but has received some coursework for which the student has received credit/clock hours towards the certificate/degree sought; and
  • seeks to enroll into a different educational program and have the program recognize credits earned through prior education to complete the certificate/degree.
11.408 requires programs to provide notification of substantive change(s) for review by the JRCERT Board of Directors prior to implementation, with the exception of a change of ownership. In the case of a change in ownership, programs must notify the JRCERT Board of Directors within seven (7) days of the actual change in ownership.
11.409 determines the program’s student capacity based on available resources.
11.410 requires programs to develop policies and procedures for determining credit hours. The formula for calculating credit hours must be consistently applied for all didactic and all clinical courses, respectively.
11.411 requires that sponsors and programs demonstrate honesty and integrity in complying with accreditation requirements, policies, decisions and requests.
11.412 for those sponsors and programs for which the JRCERT or a mixed accreditor serves as gatekeeper for Title IV financial aid, requires sponsors to annually monitor records of student loan default rates.
11.413 requires programs to provide timely notification to the JRCERT of any litigation or administrative complaint against the program or the sponsoring institution that relates or could relate to the program.

Procedures

The Joint Review Committee on Education in Radiologic Technology (JRCERT):

11.401A requires programs to notify the JRCERT if an accrediting agency recognized by the United States Department of Education or the Council for Higher Education Accreditation or equivalent or a state agency takes an adverse action or places the sponsor or program on public probationary status or issues a show cause order.
11.401B requires programs to notify currently enrolled and prospective students of the sponsoring institution’s accreditation status if the accrediting agency takes an adverse action or places the sponsor or program on public probationary status or issues a show cause order.
11.401C requires the program to provide documentation of such notification to the JRCERT within thirty (30) days of notice.
11.402A requires a consortium to have a written agreement that addresses the operation of the educational program
11.402B requires the consortium to accept the responsibilities and functions of a sponsor as identified in Policy 11.500.
11.402C requires components of a consortium be accredited by an agency recognized by the United States Department of Education or the Council for Higher Education Accreditation or equivalent
11.403A advises programs forming a consortium that if the programs do not have like accreditation awards, the JRCERT will grant the lesser of the accreditation awards to the consortium.
11.403B requires the Program Effectiveness Data established for the consortium be the lesser of the data for the programs forming the consortium.
11.403C does not allow a program with an accreditation status of Probation or Administrative Probation to enter into a consortium agreement.    
11.404A requires the new program sponsor to request transfer of sponsorship between sponsors. Such request shall include a narrative and exhibits relating to program faculty, curriculum, and program operation to assure ongoing sponsor compliance with the relevant accreditation standards.
  Following review of submitted materials, the JRCERT has the following options:
 
  • approve the transfer of sponsorship and maintain the current accreditation status of the program;
  • approve the transfer of sponsorship and initiate the continuing accreditation process of the program;
  • deny the transfer of sponsorship.
11.404B does not require that historical Program Effectiveness Data (credentialing examination pass rate, job placement rate, and program completion rate) be transferred to the new sponsor.
11.405A limits the response time for sponsors and programs to comply with the relevant accreditation standards by establishing the following maximum timeframe for compliance:
  eighteen (18) months from the date of notice of non-compliance if the program is at least one (1) year but less than two (2) years in length;
  twenty-four (24) months from the date of notice of non-compliance if the program is two (2) years or longer in length.
11.405B must take immediate adverse action (involuntary withdrawal of accreditation) if the program does not document compliance within the specified timeframe, unless the JRCERT, for good cause, extends the period for achieving compliance
  i.  Grounds for a good cause extension of the timeframe for achieving compliance may include, but are not limited to, the following:
  a. Natural disasters or acts of God,
  b. A change in ownership; or
  c. Change in key program personnel.
  ii.  The length of such a good cause extension is generally twelve (12) months but in any event will not exceed twenty-four (24) months. The good cause extension will commence upon expiration of the compliance timeframe.
 

In order to be considered for a good cause extension, the program must identify the mitigating circumstances and provide the following:

 
  • Listing of all students currently enrolled in the program, including those admitted since the program was initially placed on Probation;
  • Anticipated graduation date(s) for the above students;
  • Status and results of previously implemented action plan(s) to address the areas of non-compliance; and
  • Action plan to aid students in the event that accreditation is withdrawn for failure to document full compliance with the STANDARDS. 
  iii.  Only one extension for good cause will be granted within one accreditation award cycle.
11.405C maintains relevant accreditation standards that identify the qualifications for program officials.
  The JRCERT exempts programs from, until January 1, 2018, the requirement to employ full-time didactic faculty with a minimum baccalaureate degree, provided that the individual meets all other relevant qualifications. (Refer to Policy 11.700 - Verification of Qualifications of Program Officials).
  An “acting” program official is defined as an individual who lacks one (1) or more of the required qualifications delineated in the relevant accreditation standards but who will have attained these qualifications within twelve (12) months. The JRCERT may recognize such an individual in an acting capacity for a maximum of twelve (12) months. Prior to the conclusion of an acting appointment of program director, clinical coordinator or educational coordinator, the program must submit a progress report detailing the activities and experiences of the individual in achieving compliance with the qualifications of the relevant accreditation standards. At the conclusion of an acting appointment of clinical instructor, clinical supervisor or clinical preceptor, unless notified to the contrary by the program, the acting status will be removed and the individual identified appropriately as clinical instructor, clinical supervisor, or clinical preceptor.
  An “interim” program official is defined as an individual who meets the required qualifications delineated in the relevant accreditation standards but who serves in an interim capacity in the absence of the permanent program official. The JRCERT may recognize such an individual in an interim capacity for a maximum of twelve (12) months. Prior to the conclusion of an interim appointment, the program must submit a progress report indicating the return of the permanent program official or appointment of another qualified or acting program official to the position.
  A “temporary” program official is defined as an individual who lacks one (1) or more of the required qualifications delineated in the relevant accreditation standards and who will not be able to attain these qualifications within one (1) year. The JRCERT may recognize such an individual in a temporary capacity for a maximum of six (6) months. Prior to the conclusion of a temporary appointment, the program must submit a progress report identifying a qualified or acting program official in the position.
  The progress report is evaluated and a permanent appointment is recognized by the JRCERT as appropriate.
  Sponsors employing acting, interim or temporary program officials for longer than the designated period are advised that the program is considered in noncompliance with the appropriate relevant accreditation standard and will be considered for Probationary Accreditation.
11.405D requires that programs apply for recognition of clinical settings and receive approval prior to placement of students.
  Considers as a clinical setting all radiologic facilities under a single radiologic administration within a campus. (Campus is defined as the buildings and grounds of a school, college, university, or hospital and does NOT include any geographically dispersed campus.)
  Evaluates applications for recognition of clinical settings on the basis of ongoing assurance of program compliance with the relevant accreditation standards and guided by the current accreditation status.
  Requires a current and fully executed affiliation agreement that identifies the responsibilities of each party and clearly addresses professional liability. 
 

Does not require on-site evaluation for recognition of additional clinical settings submitted independently from the program accreditation process.

11.405E requires that programs implement a structured plan of competency based education, as evidenced by documented student achievement of defined objectives and competencies.
11.405F requires that programs identify the duration of the educational experience.
  Recognizes that competency based education provides for variable graduation;
  Requires programs that offer variable graduation to include options for early release of eligible students and for extension of program length for students unable to complete program requirements in the established timeframe;
  Requires documentation in the student’s record of successful completion of all didactic and clinical courses and achievement of all required competencies;
  Advises sponsors that arbitrary release of students is interpreted as non-compliance with the relevant accreditation standards.
11.405G requires that sponsors grant a degree, certificate or other official evidence of successful program completion.
11.406A recognizes that programs may offer advanced placement to qualified entering students based on documentation of student attainment of published program requirements.
  Requires that institutions/programs publish policies and procedures for the evaluation of the equivalency of educational courses prior to admission for advanced placement.
  Courses and/or clinical competencies successfully challenged must be recorded in the student’s permanent record.
  Courses for which credit is awarded must be similar in scope and content to the courses taught by the program offering advanced placement.
  Requires that students accepted into the program be considered graduates of the educational program and included in program effectiveness data.
11.407A recognizes that programs may accept transfer students based on documentation of student attainment of published program requirements.
  Requires that institutions/programs publish policies and procedures for the evaluation of the equivalency of educational courses prior to admission.
  Courses and/or clinical competencies successfully challenged must be recorded in the student permanent record.
  Courses for which credit is awarded must be similar in scope and content to the courses taught by the program into which a student is transferring.
  Requires that at least 51% of all professional courses required to award the degree/certificate be completed within the JRCERT-accredited program granting the degree/certificate.
  Requires that students accepted into the program be considered graduates of the educational program and included in program effectiveness data.
11.408A identifies the following as substantive change(s):
  any change in the established mission or objectives of the sponsor or program.
  any change in the legal status, form of control or ownership of the sponsor or program.
  development of a consortium of two (2) or more academic or clinical institutions.  
  addition of an alternative learning option(s) that includes:
 
  • weekend, evening, or part-time tracks;
  • distance or hybrid delivery of four (4) or more radiologic science didactic courses (excludes the general education component of the curriculum.)
  addition of courses at a degree or credential level different from that included in the program’s current accreditation.
  change from clock hours to credit hours or credit hours to clock hours.
  change in terminal award provided by the program.
  addition/deletion of more than 10% of existing clock hours.
  addition/deletion of more than two (2) courses.
  addition/deletion of more than eight (8) weeks of program length.
11.408B does not require the program to track historical Program Effectiveness Data (PED) (credentialing examination pass rate, job placement rate, and program completion rate) if the program has had a change in the terminal award.  The program must monitor PED for the current award.
11.408C does not allow a program that participates in Title IV federal funding, and for which the JRCERT serves as gatekeeper, to contract out any portion of the educational program to an institution or organization not certified to participate in Title IV federal funding.
11.408D requires the program to submit narrative and exhibits for review by JRCERT staff that describe the substantive change and its impact on program operations to ensure that the program remains in compliance with the Standards.
11.408E following review of the submitted materials, the JRCERT Board of Directors will approve or deny the substantive change. If the substantive change is approved, the JRCERT will identify an effective date, which will not be retroactive.
11.408F requires that if the substantive change is a change in ownership, the JRCERT Board of Directors shall make its accreditation decision within thirty (30) days of the change in ownership. If approved, the Board of Directors may designate the effective date of approval as the date of the change in ownership.
11.408G initiates the continuing accreditation process which includes submission of an application/self-study report and an onsite review consistent with JRCERT Policy 11.600 (Site Visit of the Program) if the program implements the following substantive changes within one calendar year:
  a. addition/deletion of more than 20% of existing clock hours;
  b. addition/deletion of more than six courses; and
  c. addition/deletion of more than 12 weeks of program length;
     
  the program transitions to distance delivery of 100% of its radiologic science didactic courses.
   
  any substantive change(s) that the Board of Directors determines would compromise student learning.
11.408H

advises programs that a substantive change cannot be requested if the program has a Probationary Accreditation or Administrative Probationary Accreditation status.

11.409A requires programs to submit a request and rationale for an increase in program capacity and requires JRCERT approval prior to implementation.
11.409B advises programs with a Probationary Accreditation or Administrative Probationary Accreditation status that an increase in program/clinical capacity cannot be requested. 
11.409C advises programs whose sponsoring institution is on Probation or Show Cause by their institutional accreditor that an increase in program/clinical capacity cannot be requested.
11.410A requires the JRCERT to promptly notify the Secretary of Education if the JRCERT finds a program does not have policies and procedures for determining credit hours or there is systemic non-compliance in the program’s application of such policies and procedures.
11.411A reserves the right to withhold or withdraw accreditation or to withhold consideration of a program for continuing accreditation if misrepresentation is found to have occurred, pending clarification and correction.
11.412A reviews the student loan default rate information provided by the USDE to determine whether the sponsor or program remains in compliance with the relevant accreditation standards.
11.412B initiates appropriate action including an on-site review as necessary.
11.413A review and evaluate the information submitted for appropriate action.

Cross References

11.100 Principles of JRCERT Accreditation
11.500 Rights and Responsibilities of Sponsors of JRCERT Accredited Programs
11.600 Site Visit of the Program
11.700 Verification of Qualifications of Program Officials
11.800 Requirements for Decisions of State and other Accrediting Agencies                                                                                                      12.100 Change of Ownership Resulting In a Change of Control

Adopted by the Joint Review Committee on Education in Radiologic Technology:  04/04
Revised:  10/04; 10/05; 10/06; 04/07; 10/07; 04/08; 10/08; 04/09; 10/10; 04/11; 05/11;10/11; 04/12;10/12; 04/13; 10/13; 04/14; 04/15; 04/16; 04/17; 10/17; 12/17